Accounting/Executive Assistance

About the Role

A privately held direct lender specializing in short-term, asset-backed bridge loans for real estate investors is seeking a detail-oriented Accounting and Administrative Support Specialist to join its remote team. This is a hybrid role that blends accounting support with executive and operational assistance, making it an excellent fit for a CPA or accounting professional who enjoys variety and is comfortable stepping outside the ledger when the team needs it.

The firm operates with a small, close-knit team. The person in this role will support the principals directly, interfacing with investors, coordinating loan file documentation, and keeping the financial records organized and current. This is a role that requires both precision and adaptability — you may spend the morning on QuickBooks reconciliations and the afternoon drafting a response to an investor inquiry or coordinating a travel itinerary.

This role involves data entry, tracking, coordination, and reporting only. It does not include ACH or wire authorization, bank runs, or physical document handling of any kind.

**Key ResponsibilitiesInvestor Relations Support **

• Prepare and update investor spreadsheets as requested, ensuring accuracy and consistency across records

• Coordinate investor document packages, including the distribution of executed agreements and related correspondence

• Manage address updates, mailing instructions, and intake of special requests from investors

**Loan File and Documentation Support **

• Assist with new loan file setup, including data entry and initial document organization

• Send document packages electronically and track receipt and completion of responses

• Coordinate with title and escrow on routine document requests as needed

**QuickBooks Support **

• Enter credit card transactions, invoices, and accounts payable once the firm's hosted QuickBooks environment is live

• Record bank deposits and routine transaction entries

• Perform reconciliations with oversight and review from the principals

• Pull reports as requested to support internal review and decision-making

• Track and log investor interest payments; flag discrepancies for review

**Compliance and Reporting Support **

• Assist with 1099 preparation and data compilation at year-end

• Coordinate with the external CPA as needed, including chasing documents, scheduling, and managing routine follow-up

General Administrative Support

• Manage calendars and schedule calls and meetings for the principals

• Triage incoming email and draft routine responses for review

• Conduct research tasks such as vendor comparisons or rate shopping as assigned

Personal Assistant Support

• Provide email management support for senior leadership, including inbox triage, flagging priority items, and drafting routine replies

• Assist with travel planning on a limited basis, including researching and booking flights and hotels, building itineraries, and coordinating logistics

• Support calendar management across personal and business commitments

• Organize expenses and receipts for tracking purposes

• Set and manage reminders for recurring personal and business obligations

• Handle light scheduling coordination with external contacts

QualificationsRequired

• CPA designation is required

• Proficiency with QuickBooks Online (QBO) or equivalent accounting software

• Excellent attention to detail and a commitment to accuracy in data entry and financial record-keeping

• Strong written communication skills, including the ability to draft professional correspondence and investor communications

• Comfortable managing multiple concurrent responsibilities across accounting and administrative functions

• Discreet and professional when handling confidential financial and investor information

• Self-directed and reliable — the team needs someone who follows through without being reminded

Preferred

• Experience supporting a financial services firm, lending company, private equity fund, or real estate investment organization

• Familiarity with bridge lending, private money lending, or real estate investment operations

• Experience with document management workflows (e-signature platforms, loan file systems)

• Prior executive or personal assistant experience supporting a principal or small leadership team

Requirements

This is a full time role

Up to $10/hr